Steps taken for Project Closure?

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Steps taken for Project Closure?

Though project ends normally, it is important that an orderly set of processes be followed in order to bring it in closure:-

1. Project Sponsor Acceptance:-

• It is necessary
• Project Manager has to make sure that all deliverables, scopes are completed according to sponsor's requirements.
• Shortsighted sponsors gets satisfied to see that they will get enough money by the project.
• Knowledgeable sponsors get satisfied after the whole project is bug-free.
• Project Manager should provide:-

1. Clearly define the acceptance criteria for the project at early stages of project.
2. Document completion of all project deliverables and milestones. 

2. The Final Project Report:-

• The objective of the report and presentation should be to give the project sponsor confidence that the project has been completed as outlined in the business case, project charter and project plan.
• By gaining this confidence, the sponsor or client will be more likely to formally accept the project that will allow for a smooth termination of the project.
• It provides background and history of the project.

3. The Final Meeting and Presentation:-

• If final report gains confidence, the final meeting and presentation should be a simple, straightforward affair.
• Useful for:-

communicating that the project is over.
Transferring the information system from the project team to the organization.
Acknowledging contributions.
Getting formal signoff.

4. Closing the Project:-
The requirements for administrative closure includes:-
1. Verifying that all deliverables and open items are complete. 
2. Verifying the project sponsor or customer's formal acceptance of the project.
3. Organizing and archiving all project deliverables and documentation.
4. Planning for the release of all project resources (i.e. project team members, technology, equipment, facilities etc.)
5. Planning for the evaluations and reviews of the project team members and the project itself
6. Closing of all project accounts.
7. Planning a celebration to mark the end of a (successful) project.